- Capture scanned documents to TRIM direct from MFPs using eCopy ShareScan
- Capture emails automatically from Microsoft Mail
Did you know?
iCognition has signed an agreement with US company eCopy (now Nuance) to provide a global HP TRIM-eCopy ShareScan Connector!
- Overview
- eCopy
- Email Capture
Need more information? We can provide business cases and white papers to assist you.
Overview of Diem Adapters
Diem Adapters connect specific business applications point to point; from the specific applications to HP TRIM. They either capture records from the application to TRIM, or capture events from HP TRIM for later use. Currently you can capture records from Multi-Function Peripherals and Microsoft Exchange Email. Watch this space for other adapters!
Nuance eCopy Sharescan Connector
The Nuance eCopy Sharescan Connector for HP TRIM allows direct distributed ad-hoc scanning capture to HP TRIM from Multi-Function Peripherals (MFPs) that use eCopy ShareScan. This product allows users to register scanned documents directly into HP TRIM using the MFP’s interface. This does not need the end user to operate their machines, rather work from the Scanner instantaneously. Note that iCognition does not sell this product directly, it is purchased via Sharescan resellers such as Canon, Ricoh and Konica Minolta.
Email Capture Adapter
Diem Email Capture captures all sent and received emails from your organisation’s Microsoft Exchange system into TRIM automatically, thus ensuring all emails are captured and managed as corporate records. Security controls apply to the captured emails based on the sender and receivers, including cc and bcc recipients.
Nuance eCopy Sharescan Connector for HP TRIM
Description
The Nuance eCopy Sharescan Connector for HP TRIM allows direct distributed ad-hoc scanning capture to HP TRIM from Multi-Function Peripherals (MFPs) that use Nuance eCopy ShareScan. This product allows users to register scanned documents directly into HP TRIM using the MFP’s interface. This does not need the end user to operate their machines, rather work from the Scanner instantaneously. Note that iCognition does not sell the Nuance eCopy Connector direct, it is sold via eCopy ShareScan resellers Canon, Ricoh and Konica Minolta.
eCopy Connector for HP TRIMs
Functionality
Nuance eCopy Sharescan Connector for HP TRIM utilises the HP TRIM SDK to scan and route documents from Nuance eCopy ShareScan directly into HP TRIM. The connector currently supports:
- Active Directory Integration
- Send from Generic and Send From Personal (Authentication)
- Dynamic Forms based on Record Type selection
- User Based Security – Users only have access to Record Types, Containers for which they have been granted access
- Preset Record Types
The following functionality is available:
- Authentication – Account in configuration is used only as the default account. Currently authentication is controlled by a valid account in the profile, if the account is invalid or absent the user will have to authenticate at runtime. This is going to be altered in Administration Console to explicitly reference whether to use Runtime or Login As functionality
- Default Record Type – Record Type can be preset to specific values for all scanned documents with a profile. If empty the Record Type field will be displayed in client
- Meta-Data Profile Form – Dynamic, based on Record Type. Type-ahead for Author, Assignee and other locations supported
- Mandatory Fields –Currently supported but not on currently identified on client
- Search Container – User can enter ContainerRecord NumberFolder directly
- Recently Used Containers – By user, drop down will display recently used containers the user has scanned to at the ShareScan client (Note: currently handled via XML file per user per Services Manager, more robust alternate methods will be evaluated to be uses).
Technical
The Nuance eCopy Sharescan Connector is a Microsoft .Net 2.0 Framework based connector. The connector needs to be installed for every MFP that needs to connect to HP TRIM.
Following is a list of system requirements on MFP machines;
- Nuance eCopy ShareScan and prerequisites
- HP TRIM 6.1, 6.2 or above client installed on the machine
- Microsoft.Net Framework2.0 installed
The Connector can be installed by double clicking its MSI. It installs on a default path under eCopy connectors, which is important for it to function. The adapter can then be configured using the standard eCopy ShareScan Administration tool that ships with Nuance eCopy Sharescan.
Diem Email Capture Adapter
Description
Diem Email Capture is installed on you Microsoft Exchange server and captures all sent and received emails into TRIM automatically, thus ensuring all emails are captured and managed as corporate records. To ensure privacy, security controls apply to the captured emails based on the sender and receivers, including cc and bcc recipients. Users can also access their email records in TRIM and assign them to a ‘mark for delete’ location that removes the email from view of all users, including themselves. Systems Administrators can then quality assure and delete these records under correct records management procedures.
Note that this product is currently restricted to capturing emails in MIME format, which is a plain text format. All attachments are captured in native format and available via the email record in TRIM.
Diem EmailCapture Adapters
Diem Audit Capture Adapter
Description
Security conscious clients have a requirement to capture the TRIM Audit Logs into a format more useful for monitoring events. Currently event logs in TRIM are written to a text log and are not easily visible to administrators. Therefore any potential unauthorized access to secure information within TRIM is not being easily monitored.
iCognition has developed a solution which enables TRIM Audit Logs to be converted into Event Logs, therefore enabling administrators to report on any potential security breaches. These event logs can also be captured by advanced auditing software such SNARE (System iNtrusion Analysis and Reporting Environment) to facilitate centralised analysis of audit log data.
Diem AuditCapture Adapters
Functionality
iCognition’s Diem Audit Capture is designed to work in conjunction with the TRIM Event Processor in creating easily read audit information in standard Microsoft Windows Event Log system. TRIM add-on is designed to assist in the near real-time collection of Auditing information for monitoring purposes. By doing so, each Audit log entry becomes its own Event Log entry that can be easily read and/or used further by applications that already use the Event Log to monitor a server’s activity.
Technical
The installation of the Diem Audit Capture consists of a software installation and the configuration of the TRIM Event Processor. This software is only required to be installed on the TRIM system dealing with Audit Log processing.
